Privacy Policy
Last Updated: Aug 17th, 2023
Bryant University (the “University,” “our,” “us,” or “we”) is committed to protecting the privacy and security of the information of our website visitors, including students, applicants, alumni, and donors (“you”). We want you to understand how we collect and use information from our website, www.bryant.edu (the “Site”), and our related services, (together with the Site, the “Services”) so you can interact with us with confidence. By using the Services, you accept and agree to the practices this Privacy Policy describes. If you do not agree to any of the terms in this Privacy Policy, you should not use the Services.
This Privacy Policy does not apply to information we collect from or about current or former employees, volunteers, contractors, and other workers of the University as part of their employment or working relationship with the University.
What Information Do We Collect?
When you use our Services, we may collect, store, and process various kinds of data, including personal information about you. “Personal information” refers to information about you that can be used to identify you, such as your name, address, telephone number, e-mail address, credit card information, or transaction information.
Students and Applicants
We collect and maintain the following information about you:
- Contact information;
- Demographic information;
- Education history;
- Testing history;
- Other personal information provided by you as part of your application;
- Personal financial information;
- Family information; and
- Payment information
- Letters of Recommendation
Alumni, Student Family Members, and Donors
- Contact information;
- Demographic information;
- Education history;
- Employment information;
- University or other affiliations;
- Family information;
- Financial Information;
- Contribution history;
- Other information you voluntarily provide to us; and
- Your image, if you participate in University events that are recorded.
Site Visitors
When you visit the Site, we may collect, store, and process various kinds of data, including personal information about you. Specifically, we may collect, store, and process information when you:
- Submit a form on the Site;
- Contact us with inquiries, including via email;
- Subscribe to our newsletter or otherwise sign up to receive communications; or
- Voluntarily provide information.
We may also collect details of your visit to our Site and the pages you access, including, but not limited to, traffic data, location data, weblogs, and other communication data, including your IP address, browser type, the date and time you accessed or left the Site, and which pages you viewed. Some parts of our Site uses cookies and other technologies to collect this information about your general internet usage. See the section below called “How We Use Tracking Technologies” to learn more.
Why We Collect Information and our Legal Basis
We use your information to:
- Deliver and administer your education, including recording details of your studies;
- Administer the financial aspects of your relationship with us;
- Enable your participation at various events;
- Communicate with you;
- Operate security, governance, and disciplinary processes;
- Fulfil our legal obligations;
- Review and process applications;
- Request gifts or donations;
- Provide opportunities to connect you with the University community;
- Present our Services to you;
- Personalize and improve your Site experience;
- Provide you with information or services that you request from us;
- Fulfill any other purpose for which you provide it;
- Allow you to participate in any interactive features on our Services;
- Perform analytics to learn about the behavior of our Service users; or
- Send periodic emails relating to occasional University news, updates, or related information;
The University will process your personal information for a range of contractual, statutory, University, or public interest purposes. We may also process your personal information for your legitimate interests.
How We Use Tracking Technologies
We use cookies (small text files stored in your browser) and other techniques such as web beacons (small, clear picture files used to follow your online activities) (“Tracking Technologies”) to provide you with a personalized user experience and to allow us to improve the design and functionality of the Site. Tracking Technologies collect information that tells us how you use our Site, web-related products and Services. The use of Tracking Technologies does not give us access to the rest of your computer.
There are various types of cookies, including:
- Third-Party Cookies, which are placed by a domain other than that of the website you are visiting;
- Session Cookies, which are temporary and link the actions of the user during the specific browser session. Once you close the browser, the cookie is deleted; and
- Permanent or Persistent Cookies, which are stored for a specific period of time and activates each time the user visits the website that created the cookie.
We use third-party, session, and persistent cookies and Tracking Technologies to collect information about Site usage and to help us remember you when you visit the Site. For more information about cookies, please visit www.allaboutcookies.org.
Choices About How We Use and Disclose Your Information
We strive to provide you with choices regarding the personal information you provide to us. We have created mechanisms to provide you with the following control over your information:
- Tracking Technologies. Most browsers accept cookies automatically. You may be able to set your browser to refuse all or some browser cookies, or to alert you when cookies are being sent. For instructions, check your browser’s technical information (see links below). If you disable or refuse cookies, please note that some parts of this Site may then be inaccessible or not function properly. Please note that cookie-based opt outs must be performed on each device and browser that you wish to have opted out.
- Communications. We may use your personal information, like name, address, and email, for internal marketing as well as to respond to your inquiry, complete a transaction, or fulfill other forms of support. You can choose not to receive any marketing communications from us by “unsubscribing” using the instructions in any marketing communication you receive from us.
- Google Analytics. We may use Google Analytics to improve our Site’s functions. You can choose not to be included in Google Analytics by visiting https://tools.google.com/dlpage/gaoptout.
“Do Not Track” Requests
Our Site currently does not respond to “do not track” or similar signals.
How Do We Share Your Personal Information?
We may disclose your personal information as follows:
- With affiliates, contractors, service providers, and other third-parties we use to support the University;
- To fulfill the purpose for which you provide it;
- For any other purpose disclosed by us when you provide the information;
- With your consent;
- To enforce any agreement, including any applicable terms of service;
- To establish or exercise our right to defend against legal claims;
- To law enforcement and other government authorities such as legislatures, courts, agencies and litigants if we reasonably believe that such action is necessary to: (a) comply with the law and the reasonable requests of governmental authorities; (b) comply with legal process; (c) respond to requests from public or government authorities, including public or government authorities outside your country of residence; (d) protect the security or integrity of the Services’ information systems; and/or (e) exercise or protect our rights, privacy, safety or those of affiliates, clients, you or others; and
- If we reasonably believe disclosure is necessary or appropriate to protect the rights, property, or safety of the University or others.
Payment Information
When you make a payment on our Site, you may be taken to the website of one of our third-party service providers. This third-party service provider will either collect or have access to your first and last name, zip code, postal address, email address, payment amount, billing information, and payment card information. Please review the third-party service provider’s privacy policy to learn how they protect your information.
How Do We Protect Your Information?
To protect your personal information, we take commercially reasonable precautions and follow industry best practices to make sure it is not inappropriately lost, misused, accessed, disclosed, altered, or destroyed. However, no data protection procedures are entirely infallible. As a result, while we strive to protect your personal information, we cannot guarantee that it will be 100% secure. Your transmission of your information to our Platform thus is done entirely at your own risk.
Third-Party Websites and Social Media
Our Site may contain links to other websites or applications, including those of third parties or partners. While we seek to link only to websites or applications that share our high standards and respect for privacy, we cannot be responsible for the privacy practices other websites or applications use. By accessing other third-party websites or applications through our Site, you are consenting to the terms and privacy policies of those websites and applications. It is possible that other parties may collect personally identifiable information about your online activities over time and across different websites when you use our Site.
Our Site may include social media features, such as Facebook “Likes” or “Recommend” buttons, Pinterest, Twitter, Tumblr, and YouTube. These social media features may require cookies to be set to function properly. These features may also collect personal information such as your IP address. These features are governed by the Privacy Policy of the social media platform. Please review the Privacy Policy of the social media platforms to learn how they protect your information.
International Visitors
Personal information provided to us by users outside of the United States may be transferred to other countries such as the United States, where data protection laws may differ from those of your home country. By providing us with your information you acknowledge that your information will be transferred to the U.S. and processed on servers in the U.S. However, all reasonable steps will be taken to protect your privacy in accordance with the applicable data protection laws.
EEA Visitors
If you are an individual located in the European Economic Area (EEA), you have the following rights with regard to your personal information:
- Right of Access. You may request details of your personal information that we hold. We will confirm whether we are processing your personal information and we will disclose supplementary information including the categories of personal information, the sources from which it originated, the purpose and legal basis for the processing, the expected retention period, and the safeguards regarding personal information transfers to non-EEA countries, subject to the limitations set out in applicable statutes, regulations and other laws.
- Right of Correction. We will comply with your request to edit and update incorrect personal information promptly.
- Right to Be Forgotten. At your request, we will delete your personal information promptly if:
- It is no longer necessary to retain your personal information;
- You withdraw the consent which formed the basis of your personal information processing;
- You object to the processing of your personal information and there are no overriding legitimate grounds for such processing;
- The personal information was processed illegally; or
- The personal information must be deleted for us to comply with our legal obligations.
We will inform any third parties we might have shared your personal information with of your deletion request. We will decline your request for deletion if processing of your personal information is necessary:
- To comply with our legal obligations;
- In pursuit of a legal action;
- To detect and monitor fraud; or
- For the performance of a task in the public interest.
- Right to Restrict Processing. At your request, we will limit the processing of your personal information if:
- You dispute the accuracy of your personal information;
- Your personal information was processed unlawfully and you request a limitation on processing, rather than the deletion of your personal information;
- We no longer need to process your personal information, but you require your personal information in connection with a legal claim; or
- You object to the processing pending verification as to whether an overriding legitimate ground for such processing exists.
- Right to Data Portability. At your request, we will provide you, free of charge, your personal information in a structured, commonly used and machine-readable format, if: (i) you provided us with personal information; (ii) the processing of your personal information is based on your consent or required for the performance of a contract; or (iii) the processing is carried out by automated means.
- Right to Object. Where we process your personal information based upon our legitimate interest, then you have the right to object to this processing.
- Right Not to Be Subject to Decisions Based Solely on Automated Processing. You will not be subject to decisions with a legal or similarly significant effect (including profiling) that are based solely on the automated processing of your personal information, unless you have given us your explicit consent or where they are necessary for a contract with us.
- Right to Withdraw Consent. You have the right to withdraw any consent you may have previously given us at any time. If you withdraw your consent, this will not affect the lawfulness of our collecting, using and sharing of your personal information up to the point in time that you withdraw your consent. Even if you withdraw your consent, we may still use your information that has been fully anonymized and does not personally identify you.
- Right to File a Complaint. If you are not satisfied with our response, you have the right to complain to or seek advice from a supervisory authority and/or bring a claim against us in any court of competent jurisdiction.
In so far as it is practicable, we will notify you of any correction, deletion, and/or limitation on processing of your personal information.
If you wish to exercise one of your rights above, please email us at InfoSec@Bryant.edu. We will respond to your written request without unreasonable delay and in accordance with any deadlines imposed by law. Unless we notify you at the time of your request, we will not charge you any fee in connection with the exercise of your rights.
California Visitors
California’s “Shine the Light” law (Civil Code Section § 1798.83) permits users of our Site that are California residents to request certain information regarding our disclosure of personal information to third parties for their direct marketing purposes. To make such a request, please send an email to InfoSec@Bryant.edu.
Users Only of Legal Age of Majority
Our Services are not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you are under 13, do not use or provide any information on this Services or on or through any of its features/register on the Services or provide any information about yourself to us, including your name, address, telephone number, e-mail address or any screen name or username you may use. If we learn we have collected or received personal information from a child under 13 without verification of parental consent, we will delete that information. If you believe we might have any information from or about a child under 13 without verifiable parental consent, please contact us at InfoSec@Bryant.edu.
Document Retention
We keep your personal information for as long as needed to fulfill the particular purpose for which it was collected. We may also retain your records if legally required to fulfill a legitimate interest.
Review and Correction of Your Information
You may review and edit the information we collected about you at any time by contacting us at the addresses listed at the end of this privacy policy. If your information has been shared with a third party, as described elsewhere in this Privacy Policy, then that third party has received its own copy of your data. If you have been contacted by one of these third parties and wish to correct or delete your information, please contact them directly.
Privacy Policy Updates
We update the Privacy Policy from time to time, so please review it regularly. If we materially change our Privacy Policy, we will notify you by contacting you through your provided e-mail address or by posting a notice on our Site. Your continued use of our Site will be deemed your agreement that your information may be used in accordance with the new policy. If you do not agree with the changes, then you should stop using the Site and notify us that you do not want your information used in accordance with the changes.
Contacting Us
We welcome any questions, comments, or complaints you may have regarding this Privacy Policy. Please do not hesitate to contact us by email at InfoSec@Bryant.edu.